Director, Corporate Events

Position Summary:
The Director, Corporate Events supports AIA’s Corporate Events division and reports to the Assistant Vice President, Corporate Events and the Office of the President. The position has dual components and is responsible for the coordination and support of various corporate meetings and operational planning to include tracking organization-wide projects, collaboration and expressing reporting status. 

Core Duties and Responsibilities:
Corporate Events

  • Serve as liaison to AIA councils, committees and member companies for their attendance and participation at AIA corporate events.
  • Plan and implement event logistics including site selection/visits, hotel contract negotiation, food & beverage selection, audio visual support, transportation, signage orders, general session production/décor, event security, staff/vendor/speaker/VIP hotel arrangements, final bill review/payment and post conference review
  • Ensure that the appropriate level of support and participation is identified and communicated to AIA senior leadership
  • Determine requirements and coordinate the delivery of communications material for AIA senior leadership (i.e. speeches, remarks, introductions, etc.)

Staff & Event Coordination

  • Work with division leads to support the meeting and event agendas
  • Ensure timely delivery of required materials.  Develop action plans and track schedule /performance metrics to ensure progress on key issues
  • Coordinate the corporate events calendar. Work to de-conflict AIA’s events with internal and external meetings to achieve successful implementation and participation
  • Prepare and coordinate all necessary briefing, background material and communications for the Office of the President for their participation and attendance

Operational Responsibilities

  • Streamline, standardize, and implement procedures in order to create a consistent and dependable delivery for key organization meetings and activities
  • Coordinate and interact with member company representatives, broad and multi-industry coalitions, and other associations who participate or attend AIA meetings
  • Coordinate with government agencies, advisory committees and industry associations as directed by the Office of the President or AVP regarding attendance or participation at AIA events in order to ensure seamless event execution

Qualifications and Experience:

Experience Required

  • Seven years of event management experience or ten years’ applicable experience is required, preferably in an association environment
  • Strong ability to balance multiple priorities, work independently and participate as a part of a cross-functional team, keep others informed through clear written and oral communication, while maintaining a high level of productivity
  • Solid project management skills, including the development of work plans, responsibilities and timelines, while maintaining high quality standards and attention to detail
  • Experience working with executive event planning, including communications and marketing, site selection, site recommendation, developing and managing project timelines and budgets, contract negotiation, room set-up and management, web registration, housing, banquet event orders (BEOs), and audio/visual quotes

Education

  • Bachelor’s Degree in business management, hospitality management or related field.  
  • CMP Preferred

Special Skills or Requirements

  • Willing and able to travel domestically and internationally
  • Impressive portfolio of previously managed events
  • Excellent time management and communication skills
  • Functional skill across the Microsoft Suite of programs with advanced capability in Microsoft Excel and PowerPoint
  • Affable and professional personal interaction to balance between meeting suspenses and assisting team members with understanding requirements

 

The Aerospace Industries Association (AIA), founded in 1919 only a few years after the birth of flight, is the premier trade association representing major aerospace and defense manufacturers and suppliers in the United States.


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