Careers

To learn more about AIA, please visit: https://www.aia-aerospace.org/about-aia/

Position Summary:

The Aerospace Industries Association Vice President Space Systems is responsible for the development of AIA industry policy and budget advocacy positions on Civil, Commercial and National Security Space Programs. This position entails advocating on space issues, developing and articulating industry positions to national stakeholders through media, briefings, Congressional Hearings, conferences, Congressional events and panel discussions.

Specifically, the Vice President for Space Systems is charged with influencing and driving issues, regulations and developments that impact the U.S. space industrial base and workforce. To accomplish these responsibilities, the Vice President for Space Systems leads a team at AIA that works with and supports the space and space-related council, committees and working groups of Member companies within AIA focused on space issues.

AIA is proud to be an equal opportunity workplace, committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression or Veteran status.  Consistent with our AIA’s commitment to be an Equal Opportunity Employer, we strongly believe that diversity contributes to a broader collective perspective that will consistently lead to a better organization and better results. We are working hard to increase the diversity of our team wherever we can, and we actively encourage everyone to consider becoming a part of it. 

Key Responsibilities:

This position reports directly to the CEO and interacts with AIA’s Executive Committee, its Board of Governors, and other member CEOs and senior company representatives.

The Vice President, Space Systems oversees the space policy division that presently includes the Senior Director, National Security Space, and Senior Manager, Space Systems. The Vice President for Space Systems is charged with serving AIA’s external member community, as well as the internal stakeholders who collectively assure the health of AIA through consistent membership renewals and top prospect acquisition. This includes collaborating with cross-departmental teams such as advocacy and outreach, and membership.

The Vice President for Space Systems is responsible for developing industry positions; drafting and refining AIA’s arguments on the various issues and topics under consideration; and in making these viewpoints known to appropriate Federal agencies, including Space Force, NASA, NOAA, DoD, FAA, the White House, the Department of Commerce, and the Intelligence Community, as well as their various bureaus and commissions. Some of these groups may have government, civilian, both domestic and international and/or military officials participating in or observing deliberations.

As the principal liaison to AIA company committees, subcommittees, and task forces, the Vice President for Space Systems works to identify and clarify space policy issues. The Vice President for Space Systems will both exercise thought leadership on long term space policies and also seek to develop industry consensus positions on relevant issues.

The Vice President regularly confers with various civilian and military officials within the Federal government and agencies to gain attention and favorable consideration of AIA’s viewpoint on subjects of current interest.  Arranges and coordinates joint government-industry working groups and project teams within assigned area of responsibility to gain consensus on major issues affecting the aerospace industry.

Occasionally the Vice President will attend or participates in testifying at congressional hearings to advocate for issues relevant to AIA’s space policy strategy regarding legislative considerations and its potential impact on the aerospace and defense industry.  Prepares and presents testimony or assists the legislative affairs staff in drafting testimony for the President and CEO to present at such hearings.

Serves as a central resource person, and as such responds to inquiries from member companies, government officials and the public seeking information and background data and expertise on space policy issues.  These inquiries can range from general questions to highly specific requests that may take days to assemble the required data and background information.

Qualifications and Experience:

Experience Required

• Demonstrated self-starter with the ability to thrive in a fast-moving environment.
• An experienced professional in space and space-related policies, regulation and legislation.
• An understanding of the issues impacting the space industry domestically and internationally and a vision for how to advance and resolve these issues.
• Experience as part of a management team or in a management role in government, an association, law or consulting practice, or aerospace-related corporation.
• Ability to effectively develop and advocate for the vision, programs, and value of AIA membership to current and potential members in space and space policy.
• A vision and the ability to translate that vision into programs addressing the current and future issues relevant to companies operating in the space industry, including new and emerging markets.
• Ability to work independently as well as a team player while producing the highest caliber work product in a timely manner.
• Experience in developing and managing departmental budgets.
• Superb interpersonal skills and demonstrated ability to work collegially with others and with the highest standards of integrity.
• Demonstrated experience and success in the use of technology as a management tool.

Education:

• Bachelor’s degree required or equivalent experience required; Master’s or additional degree preferred

The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Equal Opportunity Employer

AIA is proud to be an equal opportunity workplace, committed to diversity, equity, and inclusion regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression or veteran status.

To learn more about AIA, please visit: https://www.aia-aerospace.org/about-aia/

The Aerospace Industries Association (AIA), founded in 1919 only a few years after the birth of flight, is the premier trade association representing major aerospace and defense manufacturers and suppliers in the United States. 

Position Summary:

AIA is seeking a Manager, Corporate Events. This position is primarily responsible for the planning and execution of AIA’s strategic events, as well as providing logistical support for various association meetings (in-person, hybrid, and virtual). The ideal candidate is detailed oriented and possess above average organizational and inter-personal skills. This position reports directly to the Vice President, Corporate Events.

Key Responsibilities:

Event Management (85%):

• Conceptualizing, designing, and creating high-profile external events that portray the organization in a positive light to media, government officials and other key stakeholders. Events include but are not limited to multi-day meetings with senior government officials and receptions at international air shows.
• Oversee the creation and maintenance of online components of events to include registration, event web pages, surveys, etc.
• Manage the AttendeeHub event app, inputting the schedule, speaker bios, and helpful information for attendees for large events and air shows.
• Produce detailed proposals for events, e.g., timelines, venues, vendors, staffing, and budgets.
• Create event sponsorship packages and assist in the solicitation and securing of sponsorships when applicable.
• Partner with internal cross-functional teams to create event agendas, marketing materials, and content that meet engagement targets.
• Increase the engagement strategy, creative approach, planning, and execution for the organization’s largest and highest profile events, including day-of-event management.
• Lead and support management of internal webinars hosted through Zoom for Government.
• Negotiate vendor contracts, such as audio visual, transportation, entertainment, etc.
• Monitor hotel room blocks for all events.
• Manage food and beverage, as outlined on BEOs, to confirm that all meals and room setups are correctly.
• Manage and track speakers’ requirements, i.e. transportation, hotel rooms, dietary restrictions, AV, presentations, etc.
• Assist in the design, development, and execution of marketing and outreach strategies under the direction of the Vice President.
• Develop approach and methods to evaluate and measure event success. Leverage insights in the development of an annual strategy.

Financial Management (15%):

• Monitor budgets to ensure revenue and expenses are kept within established boundaries.
• Review financial information for accuracy, such as invoices for services and materials; the hotel invoice, subcontractor invoices, etc.
• Ability to identify and execute on opportunities for increased efficiencies and cost savings.

Qualifications and Experience:

Experience

• Strong ability to balance multiple priorities, work independently and participate as a part of a cross-functional team, keep others informed through clear written and verbal communication, while maintaining a high level of productivity.
• Solid project management skills, including the development of work plans, responsibilities, and timelines, while maintaining high quality standards and attention to detail.
• Experience with cross collaboration and interacting with all levels, including c-suite.
• Ability to travel up to 20%; valid passport required. Availability to work evenings and weekends as needed.
• Detail oriented and possess above average organizational and inter-personal skills.
• Cvent experience highly desired.
• Familiarity with Photoshop and Canva.

Education

• Bachelor’s degree in hospitality, communications, marketing, or related field with a minimum of 4+ years’ equivalent direct work experience in conference planning or special events.

Desired Skills

• CMP (Certified Meeting Professional) 

The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Equal Opportunity Employer

AIA is proud to be an equal opportunity workplace, committed to diversity, equity, and inclusion regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression or veteran status.

To learn more about AIA, please visit: https://www.aia-aerospace.org/about-aia/

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Position Summary:

The Senior Coordinator, Civil Aviation and Engineering & Technology, serves as the focal point for critical functions within AIA. Reporting to the Vice Presidents of the Civil Aviation and Engineering and Technology Divisions, the Senior Coordinator provides proactive and high-quality support for all initiatives underway in these organizations, to include program, technical, and business operations.  This position routinely engages at the highest levels of industry, the U.S. government, foreign governments, and other relevant stakeholders. This is a unique opportunity to work with dynamic, high-functioning teams as they develop and implement policies that will ensure the continued growth of the global aerospace industry.

The ideal person for this position is an exceptionally well organized, proactive, collegial, customer service-oriented problem solving professional with excellent communication skills and attention to detail. The position requires a strong history of stakeholder engagement, reliability, excellent operations skills, and outstanding oral and written communication ability. The incumbent must be able to quickly switch between near- and long-term tasks, and balance that against supporting strategic planning and execution demands for each division. Managing relationships, complex schedules, streamlining day-to-day operations, maintaining excellent records, and meeting constantly changing deadlines and requirements is essential to the position.

Key Responsibilities:

This position is primarily responsible for program and operational support to the Civil Aviation and Engineering and Technology division Vice Presidents and their respective division operations. Responsibilities include but are not limited to meeting planning, engagement, and coordination with internal/external stakeholders, division-wide near and long-term planning activities, schedule and calendar maintenance, travel arrangements and expense filing, and other responsibilities as directed by the Vice Presidents. The incumbent will also lead and support overall division tasks, including assisting with council, committees and working group actions, preparing, and disseminating documents for member company distribution and/or AIA leadership, preparing policy summaries for AIA leadership and Members, and collaborating on Association-wide flagship events.

These primary responsibilities will be accomplished through actions such as:

Operational Management for Division Leadership (50%)

• Regular interaction with each Vice President and internal/external stakeholders on division tasks with a customer service-oriented, responsive, project manager, and attention-to-detail approach.
• Administrative support to include scheduling, meeting logistics, expense reports and travel arrangements.
• Serve as the key point of contact for communication for each division with internal/external stakeholders, including coordinating team engagements, tracking internal/external deadlines, and anticipating internal/external requirements.
• Maintain, update, and provide management of division-wide electronic filing systems using the Microsoft suite of programs (e.g., SharePoint, Project, Outlook, Excel, PowerPoint, etc.)
• Track division processes/projects and lead on process improvement opportunities leading towards improving divisional efficiency and effectiveness.
• Assist with preparing and maintaining division budgets, as well as monitoring/tracking division expenditures against approved allocations during the year.
• Ensure timely and accurate receipt, processing and verification of division invoices utilizing organizational financial systems.

Support to Policy and Advocacy Activities (25%)

• Prepare and disseminate highly accurate, timely information to AIA/division councils, committees and working groups.
• Support division colleagues on tracking and recording relationships and member engagement for all councils, committees, and working groups in the Association’s database (Membercast)
• Prepare initial drafts of policy and advocacy documents for member company and/or AIA leadership.
• Prepare summaries of AIA council, committee, and working group meetings
• Monitor and prepare summaries of outside policy events (e.g., Congressional hearings, think tank discussions, etc.) for AIA leadership and Members.

Enterprise-wide Collaboration (25%)

• Provide support to AIA-wide flagship events, including bi-yearly meetings, quarterly executive meetings, monthly industry-wide interactions, and international air and trade shows.
• Collaborate with other division Coordinators/Senior Coordinators on organization-wide needs on an as needed basis, to include planning/execution of meetings or events led by other parts of AIA.
• Participate in special projects, focus groups, and other assignments as needed.

Qualifications and Experience

The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer

AIA is proud to be an equal opportunity workplace, committed to diversity, equity, and inclusion regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression or veteran status.

To learn more about AIA, please visit: https://www.aia-aerospace.org/about-aia/

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Position Summary:

The Coordinator, Interational Affairs and National Security Policy serves as the essential operational backbone of two critical divisions of AIA. Reporting to the Vice Presidents of International Affairs and National Security Policy, the Coordinator supports two divisions that are playing a leading role in shaping global trade, defense, and national security policy.This position routinely engages at the highest levels of industry, the U.S. government, foreign governments, and outside stakeholders.

The ideal person for this position is organized, discreet, collegial, customer service-oriented problem solving professional with excellent communication skills and attention to detail.  The position requires excellent operations skills and outstanding oral and written communication ability.

They must be able to quickly switch between near- and long-term tasks.  Managing multiple meetings, executing day-to-day operations, maintaining excellent records, and meeting changing deadlines is essential to the position.

Key Responsibilities:

This position will have primary responsibility for administrative support of both the International Affairs and National Security Policy division Vice Presidents and their respective division operations, including schedule and calendar maintenance, expense filing, coordinating team meetings, engagement with internal/external stakeholders on behalf of each leader, and other responsibilities as directed by the Vice Presidents. The incumbent will also support overall division tasks, including assisting with council, committees and working group actions, preparing and disseminating initial drafts of documents for member company distribution and/or AIA leadership, preparing policy summaries for AIA leadership and members, and collaborating on Association-wide flagship events.

Administrative Coordination for Division Leadership (70%)

• Interact daily with each Vice President and internal/external stakeholders on division tasks with a customer service-oriented, responsiveness, project management, and attention-to-detail approach.
• Prepare expense reports and travel arrangements for each Vice President on a regular basis.
• Manage near- and long-term schedules for each Vice President and division, including scheduling meetings, deconflicting competing scheduling demands, and anticipating deadlines and milestones.
• Serve as a point of contact for communication for each division with internal/external stakeholders, including coordinating team engagements, tracking internal/external deadlines, and anticipating internal/external requirements.
• Maintain, update, and provide management of division-wide electronic filing systems using the Microsoft suite of programs (e.g., SharePoint, Project, Outlook, Excel, PowerPoint, etc.).
• Ensure timely and accurate receipt, processing and verification of division invoices utilizing organizational financial systems.
• Organize team and division engagement events, including division off-site planning meetings.

Support to Policy and Advocacy Activities (15%)

• Prepare and disseminate highly-accurate, large scale correspondence to division councils, committees and working groups to update members on division activites using bulk correspondence/Outlook notification programs on a weekly basis.
• Support division colleagues on tracking and recording relationships and member engagement for all councils, committees, and working groups in the Association’s database (Membercast).
• Prepare summaries of AIA council, committee, and working group meetings.
• Monitor and prepare summaries of outside policy events (e.g., Congressional hearings, think tank discussions, etc.) for AIA leadership and members.

Enterprise-wide Collaboration (15%)

• Provide support to AIA-wide flagship events, including bi-yearly meetings, quarterly executive meetings, monthly industry-wide interactions, and international air and trade shows.
• Collaborate with other division Coordinators/Senior Coordinators on organization-wide needs on an as needed basis, to include planning/execution of meetings or events led by other parts AIA.
• Participate in special projects, focus groups, and other assignments as needed.

Qualifications and Experience:

The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer

AIA is proud to be an equal opportunity workplace, committed to diversity, equity, and inclusion regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression or veteran status.